Medical Records

Medical Records

Information blocking exceptions

Cures Act Rules: Master 8 Record Access Exceptions to Comply

How and when you grant access to your patient medical records is about to change. Effective April 5th, 2021, new federal guidelines require you to more readily grant access to your patients’ health information, or else. Information blocking exceptions. The regulation driving this change is the new 21st Century CURES Act (also referred to as […]
PHI Medical records

Protect These Surprising PHI Examples or Risk Medical Records Fines

Breaking medical records retention and destruction rules means big-time financial penalties — up to $50,000 per violation. And while you generally recognize the most common forms of protected health information (PHI) for example patient names and addresses, you’ll be surprised by the many, many types of patient information that are subject to medical records retention […]
Medical records copying fees

Avoid Copying Fees Violation, Pinpoint the Right Medical Records Rule

QUESTION: When a state has a cap on the allowed records copying rate, is there ever a situation that justifies exceeding the maximum allowance? Sometimes, the request for the records is for a long-term patient, so there are a lot of pages to copy. Would this case permit charging more than the allowed max charge […]
keep medical records

How Long Must You Keep Medical Records to Prevent Fines?

Retaining medical records for even one patient for the required amount of time is really confusing because there are so many laws you need to follow. But you must keep medical records long enough for all of your patients to protect yourself against hefty FCA violations (up to $50,000 a piece!) and other compliance penalties. […]
HIPAA Student Health Record

Restrict HIPAA Student Record Release or Face Violations

You could get hit with fines for violating HIPAA student health records’ rights unless you update your protocols based on new agency directives. The U.S. Department of Health and Human Services (HHS) and the U.S. Department of Education (DOE) updated HIPAA and privacy act laws on how to maintain students’ health records. Some situations allow […]
Medical Records HIPAA Access Penaltty

Provide Timely Medical Records or Risk $85K HIPAA Penalty

You must be vigilant in timely releasing patient medical records or face $85,000 in penalties. That’s the amount fined to the second provider since fines began in 2019. In December, Korunda Medical, LLC in Florida was fined $85,000 for slow-walking a patient’s medical records. This is the second enforcement action and settlement leveraged by the […]
medical records requests

Stick to 4 Medical Records Requests Requirements to Avoid HIPAA Fine

With fines for medical record request violations on the rise, you can’t afford to not comply with releasing records the right way. Sure, distributing records can be an irritation in a busy day but dealing with costly HIPAA violations is way worse. Read on for the skinny on medical records requests – what rules to […]
HIPAA Violation nurse giving patient medical records

First Medical Records Patient Access HIPAA Fine Issued

You may have recently seen the announcement that the U.S. Department of Health and Human Services (HHS) and the Office of Civil Rights (OCR) had their first patient access enforcement action. The $85,000 payment wasn’t recorded as an actual HIPAA violation, but as as settlement with Bayfront Health of St. Petersburg (Bayfront). So, why should […]
responding to subpoena for medical records

Responding to Medical Records Subpoenas: Protect Your Practice

Update Notice: This blog post was reviewed for accuracy by a Healthcare Training Leader expert and was updated on May 26, 2021. This update included adding the following sections to this post, “What if the Subpoena is Inadequate” and “Identifying Request Requirements,” to ensure the information you receive is accurate, up-to-date and complete. responding to subpoena […]