Avoid Medical Record Destruction Mistakes and $50,000 Fines

Date: Wednesday, January 19, 2022 1:00PM ET Length: 60 Minutes Experts: Daphne Kackloudis, Esq., Ashley Watson, Esq.

Fail to comply with the 2022 patient records destruction rules, and you’ll lose up to $50,000 per penalty. Medical records destruction.
To make matters more complicated, the Supreme Court clarified the False Claims Act statute of limitations (including that you must keep records for 10 years versus 6) – unless your state law requires longer. That means, you’re going to need to change how you maintain, store, and destroy your patient records to avoid hefty HIPAA violation penalties. And your paper, electronic, and digital files are equally at risk.

EACH individual HIPAA violation can generate a penalty of up to $50,000 (if multiple violations are identified, your financial penalties can be massive). However, with a little expert help you can master the nuances of how and when you retain and destroy your patient medical records. Medical records destruction

That’s where healthcare attorneys, Daphne Kackloudis, JD and Ashley Watson, JD, can help. During their upcoming 60-minute online training session on Wednesday, January 19th at 1pm ET, they’ll walk you through the recent patient records destruction and retention regulation changes that you must comply with. You’ll get a plain-English breakdown of precisely how to comply to avoid violations and their massive related penalties. Medical records destruction.

Here are just some of the practical patient records destruction and retention strategies you’ll receive by attending this essential, 60-minute online training:

  • Plain-English breakdown of Supreme Court ruling clarifying False Claims Act statute of limitations
  • Prevent patient complaints on patient records retention (the #3 reason for violations)
  • Avoid added fines when you mail lab and other PHI, determine what actions you must take before and after
  • Take these practice-protecting steps to update your medical record destruction plan and policy
  • Identify best practices for storage of records – digital and physical
  • Prevent getting into trouble for destroying a credit card record too quickly
  • How to handle records that are accidently destroyed or destroyed by acts of nature
  • Institute reminder policies to destroy records only when you should
  • Checklist identifies often missed PHI – no-show patient records, emails, attorney requests, and more
  • State vs Federal requirements. Find out simple ways to comply
  • Resist breaking destruction requirements from tricky-to-handle pictures sent via text
  • Pin down exactly what medical records pieces HIPAA requires you to retain and destroy on time
  • Proven destruction documentation that keeps you out of hot water
  • Stop violations for destroying hidden PHI such as x-rays and scans too soon
  • Understand when and how to destroy waiting room documents such as sign-in logs and video recordings
  • And so much more …

EVERYONE at your practice that makes decisions about how your patient records are retained and destroyed will benefit from this training. In only 60 minutes, you’ll learn how to comply with the most recent patient records destruction and retention law changes and updates. 

IMPORTANT: The longer you retain records the harder it is to keep them secure. This means that the Supreme Court rule changes have made your life more difficult. All it takes is one patient to complain about how you are managing their medical records and you could be audited and left to pay huge violation penalties.

Don’t let this happen to your practice. Register for this online training today and get it right the first time.

Meet Your Experts

Daphne Kackloudis
Esq.Partner at Brennan, Manna & Diamond

Daphne heads the BMD Columbus office’s health care practice. One of her areas of practice is the nexus between traditional health care legal services and health care public policy. Daphne regularly advises health care clients, including providers and provider trade associations, regarding business and practice strategies impacted by federal and state health care reform initiatives, as well as service delivery and payment reform. She also advises clients regarding reimbursement, policy, and coverage matters. Additionally, Daphne has in-depth knowledge of Medicaid, behavioral health, and child welfare policy.

Prior to joining Brennan, Manna & Diamond, Daphne served as Senior Advisor for a health care consulting company; held policy positions in the Ohio Department of Medicaid, including leading Ohio Medicaid’s interaction with the Centers for Medicare & Medicaid Services and overseeing various components of Ohio Medicaid policy. She also served as director of state and local government relations for Nationwide Children’s Hospital in Columbus, OH. Daphne graduated cum laude from Capital University Law School and Indiana University, and is licensed to practice law in Ohio.

Ashley Watson
Esq.Associate in BMD's Columbus Office

Ashley is an associate in BMD’s Columbus office whose practice focuses primarily on Healthcare and Hospital law. Ashley graduated from The Ohio State University Moritz College of Law in 2017 and also has her Master’s in Art History and Museum Studies from Case Western Reserve University.