Avoid Medical Record Destruction Mistakes and the $50,000 Fine


Fail to comply with the 2021 medical record destruction rules, and you’ll lose up to $50,000 per violation.

Lots of practices have faced real financial losses from violating medical records retention and destruction laws. And with patient complaints often being the initial trigger for both Federal and State agencies beginning investigations, you can’t afford to get it wrong.Medical records destruction requirements.

To make matters more complicated, the Supreme Court recently clarified the False Claims Act statute of limitations (including requiring you to keep your records for 10 years versus 6). That means, you’re going to need to change how you maintain, store and destroy your patient records to avoid hefty HIPAA violation penalties. And your paper, electronic and digital files are equally at risk.

EACH individual violation can generate a penalty of up to $50,000 (if multiple violations are identified, your financial penalties can be huge before you know what happened). However, with a little help you can get the advice you need to update your record retention and destruction policies.

That’s where healthcare attorneys, Daphne Kackloudis, JD and Ashley Watson, JD, can help. During their 60-minute online training session, they’ll walk you through the recent medical record retention and destruction regulation changes that you must know. You’ll get a plain-English breakdown of precisely how to comply to avoid violations and their accompanying massive fines.

Here are just some of the practical medical record destruction strategies you’ll receive by attending this essential, 60-minute online training:

  • Plain-English rundown of Supreme Court ruling clarifying False Claims Act statute of limitations
  • Prevent patient complaints on patient records retention (the #3 reason for violations)
  • Avoid added fines when you mail lab and other PHI, determine what actions you must take before and after
  • Take these practice-protecting steps to update your medical record destruction plan and policy
  • Identify best practices for storage of records – digital and physical
  • Prevent getting into trouble for destroying a credit card record too quickly
  • How to handle records that are accidentally destroyed or destroyed by acts of nature
  • Institute reminder policies to destroy records only when you should
  • Checklist identifies often missed PHI – no show patient records, emails, attorney requests, and more
  • State vs Federal requirements. Find out simple ways to comply
  • Resist breaking destruction requirements from tricky to handle pictures sent via text
  • Pin down exactly what medical records pieces HIPAA requires you to retain and destroy on time
  • Proven destruction documentation that keeps you out of hot water
  • Stop fines for destroying hidden PHI such as x-rays and scans too soon
  • Understand when and how to destroy waiting room documents such as sign in logs and video recordings
  • And so much more …

EVERYONE at your practice or billing company that makes decisions about how your patient information is managed will benefit from this training. In only 60 minutes, you’ll learn how to comply with the most recent medical record retention and destruction law changes and updates. 

Remember, the longer you retain records the harder it is to keep them secure. This means that the latest Supreme Court changes just made your life more difficult, but it doesn’t have to be. Register for this online training today and get it right the first time.l records destruction requirements.

PS: This training is protected by a 100% Money-Back Guarantee. If you are unsatisfied with the content of this training for any reason, just let us know and we’ll refund ALL of your money. No Hassles. No Questions Asked. You have nothing to lose, and everything to gain.Medical records destruction requirements.

Meet Your Experts

Daphne Kackloudis
Esq.Partner at Brennan, Manna & Diamond

Daphne heads the BMD Columbus office’s health care practice. One of her areas of practice is the nexus between traditional health care legal services and health care public policy. Daphne regularly advises health care clients, including providers and provider trade associations, regarding business and practice strategies impacted by federal and state health care reform initiatives, as well as service delivery and payment reform. She also advises clients regarding reimbursement, policy, and coverage matters. Additionally, Daphne has in-depth knowledge of Medicaid, behavioral health, and child welfare policy.

Prior to joining Brennan, Manna & Diamond, Daphne served as Senior Advisor for a health care consulting company; held policy positions in the Ohio Department of Medicaid, including leading Ohio Medicaid’s interaction with the Centers for Medicare & Medicaid Services and overseeing various components of Ohio Medicaid policy. She also served as director of state and local government relations for Nationwide Children’s Hospital in Columbus, OH. Daphne graduated cum laude from Capital University Law School and Indiana University, and is licensed to practice law in Ohio.

Ashley Watson
Esq.Associate in BMD's Columbus Office

Ashley is an associate in BMD’s Columbus office whose practice focuses primarily on Healthcare and Hospital law. Ashley graduated from The Ohio State University Moritz College of Law in 2017 and also has her Master’s in Art History and Museum Studies from Case Western Reserve University.


The webinar was very informative and organized.
Brandi Benedict
Saint Regis Mohawk Tribe
Great! The webinar was very educational!
Glendoria Fryer
River Edge Behavioral Health
The webinar provided helpful information that I can use immediately.
Lauri Mitchell
AbbeHealth Services
Debra Morrissey
Wellington Healthcare Services , LP