2-Part Series: Avoid Medical Records Copying Fees and Destruction Violations


Important: Please select a format for each part of this series below. Final discounted rate will be reflected once all selections are made.

Part 1: Stop $85,000 Penalty: Comply with New Medical Records Copying Fees Rule

Charging for medical records requests can land you with massive legal and financial penalties. If you don’t update your fees to comply with new federal laws, it’s only a matter of time before you'll face a HIPAA probe.

Part 2: Avoid Medical Record Destruction Mistakes and the $50,000 Fine

Just wait until you realize that medical records retention and destruction laws have been extended beyond 6 years. Get eye-opening rules and step-by-step advice from expert healthcare attorneys to prevent massive fines.


Mishandling medical records (even by accident) can result in serious violation penalties. And once a violation is identified, investigators can apply it across your entire patient base. This means penalties can be massive and add up quickly. medical record destruction strategies.

Two of the most common violation errors and legal nightmares are related to inappropriate charges for medical record requests and failure to comply with the most recent medical record retention and destruction law changes and updates.

This is where healthcare attorneys Jennifer Searfoss, Esq., Daphne Kackloudis, JD and Ashley Watson, JD can help. During their 2-Part online training series, Avoid Medical Records Copying Fees and Destruction Violations, you’ll receive clear actionable steps so you can protect yourself from making mistakes related to charging, retaining and destroying your patient records. Take a look at both parts below:

Part 1: Stop $85,000 Penalty: Comply with New Medical Records Copying Fees Rule
Part 2: Avoid Medical Record Destruction Mistakes and the $50,000 Fine


Order the entire 2-Part series in the next 3 days, and you’ll save an additional 20% off the total cost. Or, if you prefer, you can order each session individually at the regular rate. ORDER TODAY!

PART 1: Stop $85,000 Penalty:
Comply with New Medical Records Fees Rule

Available immediately. Order the On-demand version and listen to it at your convenience.

Charging the wrong amount for medical records requests just got much more expensive. Failure to comply with new CMS regulations means your practice can be hit with an $85,000 fine per penalty. Even innocent mistakes can land you in serious hot water. medical record destruction strategies.

IMPORTANT: New CMS regulations were released earlier this year, right when COVID-19 started. Now that the craziness has died down, enforcement of this new regulation is sure to soar. CMS has made it clear that not knowing about the rule is not a defense against noncompliance fines.

This is where healthcare attorney Jennifer Searfoss, Esq., CPOM, CHCI, CMCS, can help. During her 90-minute online training session, she’ll show you exactly how to know  who you can charge for copying medical records requests, how much the new regulations allow you to charge, and what you can include (or exclude) in those fees so you stop a HIPAA probe before it starts.

PART 2: Avoid Medical Record Destruction
Mistakes and the  $50,000 Fine

Available immediately. Order the On-demand version and listen to it at your convenience.

Fail to comply with the 2021 medical record destruction rules, and you’ll lose up to $50,000 per violation.

Lots of practices have faced real financial losses from violating medical records retention and destruction laws. And with patient complaints often being the initial trigger for both Federal and State agencies beginning investigations, you can’t afford to get it wrong. medical record destruction strategies.

To make matters more complicated, the Supreme Court recently clarified the False Claims Act statute of limitations (including requiring you to keep your records for 10 years versus 6). That means, you’re going to need to change how you maintain, store and destroy your patient records to avoid hefty HIPAA violation penalties. And your paper, electronic and digital files are equally at risk.

EACH individual violation can generate a penalty of up to $50,000 (if multiple violations are identified, your financial penalties can be huge before you know what happened). However, with a little help you can get the advice you need to update your record retention and destruction policies.

That’s where healthcare attorneys, Daphne Kackloudis, JD and Ashley Watson, JD, can help. During their 60-minute online training session, they’ll walk you through the recent medical record retention and destruction regulation changes that you must know. You’ll get a plain-English breakdown of precisely how to comply to avoid violations and their accompanying massive fines.

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Meet Your Experts

Jennifer Searfoss
Esq.Chief Legal and Compliance Officer

As the Chief Legal and Compliance Officer for U.S. Foot and Ankle Specialists, Jennifer Searfoss, Esq. leads and manages the legal and compliance functions for the MidAtlantic group.

Jennifer has always been passionate about helping physicians improve their compliance. As the Founder and CEO of the Searfoss Consulting Group (SCG Health), she focused on improving providers quality measurements. Prior to taking on the role as entrepreneur, Jennifer was the Vice President of External Provider Relations for UnitedHealthcare where she reviewed and approved education programs for commercial and Medicare physicians.

Her background in legal and compliance began with the accomplished foundation of serving the Medical Group Management Association (MGMA) as the External Relations Liaison. In addition to coordinating MGMA advocacy, she also was the Government Affairs Representative for the Eastern & Southern Sections.

Jennifer has had the pleasure of teaching health care law at the University of Maryland, Baltimore County and health care policy at George Washington University. She received her undergraduate degree in health science and policy from the University of Maryland, Baltimore County and law degree from the University of Maryland. She is a member in good standing of the Maryland bar since 2005. Jennifer, her husband and their two fuzzy children (a cat and a dog) reside in Northern Virginia.

Daphne Kackloudis
Esq.Partner at Brennan, Manna & Diamond

Daphne heads the BMD Columbus office’s health care practice. One of her areas of practice is the nexus between traditional health care legal services and health care public policy. Daphne regularly advises health care clients, including providers and provider trade associations, regarding business and practice strategies impacted by federal and state health care reform initiatives, as well as service delivery and payment reform. She also advises clients regarding reimbursement, policy, and coverage matters. Additionally, Daphne has in-depth knowledge of Medicaid, behavioral health, and child welfare policy.

Prior to joining Brennan, Manna & Diamond, Daphne served as Senior Advisor for a health care consulting company; held policy positions in the Ohio Department of Medicaid, including leading Ohio Medicaid’s interaction with the Centers for Medicare & Medicaid Services and overseeing various components of Ohio Medicaid policy. She also served as director of state and local government relations for Nationwide Children’s Hospital in Columbus, OH. Daphne graduated cum laude from Capital University Law School and Indiana University, and is licensed to practice law in Ohio.

Ashley Watson
Esq.Associate in BMD's Columbus Office

Ashley is an associate in BMD’s Columbus office whose practice focuses primarily on Healthcare and Hospital law. Ashley graduated from The Ohio State University Moritz College of Law in 2017 and also has her Master’s in Art History and Museum Studies from Case Western Reserve University.