Mishandling medical records (even by accident) can result in serious violation penalties. And once a violation is identified, investigators can apply it across your entire patient base. This means penalties can be massive and add up quickly. medical record destruction strategies.
Two of the most common violation errors and legal nightmares are related to inappropriate charges for medical record requests and failure to comply with the most recent medical record retention and destruction law changes and updates. medical record destruction strategies.
This is where healthcare attorneys Laura F. Fryan, JD,Daphne Kackloudis, JD and Ashley Watson, JD can help. During their 2-Part online training series, Avoid Medical Records Copying Fees and Destruction Violations, you’ll receive clear actionable steps so you can protect yourself from making mistakes related to charging for, retaining, and destroying your patient records. Take a look at both parts below.
Bonus: Sign up for this 2-part series, and you’ll receive a free bonus tool you can use to keep on top of medical records compliance.
SAVE 10% INSTANTLY!
Order your 2-Part series in the next 5 days, and you’ll save an additional 10% off the total cost. Discount is already reflected. No code necessary. Or, if you prefer, you can order each session individually at the regular rate. ORDER TODAY!
PART 1: HIPAA: Avoid Charging for Medical Records Violations
Order the On-Demand Recording to Watch at Your Convenience.
Charging the wrong amount for medical records requests just got much more expensive.
Failure to comply with new CMS regulations for charging for medical records means your practice can be hit with an $85,000 fine per penalty. Even innocent mistakes can land you in serious hot water.
IMPORTANT: This is where healthcare attorney, Laura F. Fryan, JD, can help. During her upcoming, 60-minute online training session on Thursday, April 7th at 1pm ET, she’ll show you exactly how to know who you can charge for copying medical records requests, how much the new regulations allow you to charge, and what you can include (or exclude) in those fees, so you stop a HIPAA probe before it starts.
Here are just some of the charging for medical records questions you’ll get answered by attending this expert-led, 60-minute online training:
How should you adjust your charges to meet new CMS allowances?
What fees are appropriate for attorney or third-party info requests, and can you charge more?
How can your staff respond in a proven way that stops complaints from happening?
What if the patient can’t afford the fees you’ve set?
Can you charge more for requests from doctors, and for what reasons?
How can you get paid for the additional time that archived information takes to compile?
Which requested formats (CD, thumb drive, paper, etc.) are you required to honor?
Do you need different forms per record requestee type?
How do you educate staff to ensure the right fee limit is applied every time?
Can you charge for data verification and search costs if your state allows it?
What can you include in your “real costs” for medical records duplication?
How much time can your record production process take and still avoid a HIPAA fine?
What patient records (X-rays, etc.) are you required to provide when outside providers produce them?
How can you be compensated when a patient wants his or her medical records mailed?
What personal health information (PHI) should you omit as part of your “medical record” definition?
When to comply with HIPAA vs state laws of fees for copies?
Are there instances when you can refuse a medical records request?
How do patient portals and electronicmedical records affect you complying with patient requests?
And much more …
Who should attend this session: Anyone that is involved or could be affected by medical records requests. Practice Managers, Compliance Managers, Physicians, NPPs, Administrators, Privacy Managers, Front Desk Managers, etc.
All it takes is a single complaint, and you could be left paying a massive fine. This online training session will break down these confusing laws surrounding charging for medical records. You’ll walk away from this training with the know-how to more compliantly set your charges and protect your practice from financial damages.
You deserve to be paid for the additional resources and time it takes to fulfill medical records requests. However, do it wrong, and you can be faced with HIPAA complaints, violations, and hefty fines. Don’t risk it. Sign up for this expert-led online training today.
Added Bonus: Register for this online training, and you will also receive a downloadable Excel file that identifies each federal and state law that governs timelines for responding to medical records. This tool will help you and your staff more easily adhere to the right law every time and protect your practice from costly fines.
PART 2: Avoid Medical Record Destruction Mistakes and $50,000 Fines
Available Immediately. Order the On-Demand Recording to Watch at Your Convenience.
Fail to comply with the 2022 patient records destruction rules, and you’ll lose up to $50,000 per penalty.
To make matters more complicated, the Supreme Court clarified the False Claims Act statute of limitations (including that you must keep records for 10 years versus 6) – unless your state law requires longer. That means, you’re going to need to change how you maintain, store, and destroy your patient records to avoid hefty HIPAA violation penalties. And your paper, electronic, and digital files are equally at risk.
EACH individual HIPAA violation can generate a penalty of up to $50,000 (if multiple violations are identified, your financial penalties can be massive). However, with a little expert help you can master the nuances of how and when you retain and destroy your patient medical records.
That’s where healthcare attorneys, Daphne Kackloudis, JD and Ashley Watson, JD, can help. During their 60-minute online training session, they’ll walk you through the recent patient records destruction and retention regulation changes that you must comply with. You’ll get a plain-English breakdown of precisely how to comply to avoid violations and their massive related penalties.
Here are just some of the practical patient records destruction and retention strategies you’ll receive by attending this essential, 60-minute online training:
Plain-English breakdown of Supreme Court ruling clarifying False Claims Act statute of limitations
Prevent patient complaints on patient records retention (the #3 reason for violations)
Avoid added fines when you mail lab and other PHI, determine what actions you must take before and after
Take these practice-protecting steps to update your medical record destruction plan and policy
Identify best practices for storage of records – digital and physical
Prevent getting into trouble for destroying a credit card record too quickly
How to handle records that are accidently destroyed or destroyed by acts of nature
Institute reminder policies to destroy records only when you should
Checklist identifies often missed PHI – no-show patient records, emails, attorney requests, and more
State vs Federal requirements. Find out simple ways to comply
Resist breaking destruction requirements from tricky-to-handle pictures sent via text
Pin down exactly what medical records pieces HIPAA requires you to retain and destroy on time
Proven destruction documentation that keeps you out of hot water
Stop violations for destroying hidden PHI such as x-rays and scans too soon
Understand when and how to destroy waiting room documents such as sign-in logs and video recordings
And so much more …
EVERYONE at your practice that makes decisions about how your patient records are retained and destroyed will benefit from this training. In only 60 minutes, you’ll learn how to comply with the most recent patientrecords destruction and retention law changes and updates.
IMPORTANT: The longer you retain records the harder it is to keep them secure. This means that the Supreme Court rule changes have made your life more difficult. All it takes is one patient to complain about how you are managing their medical records and you could be audited and left to pay huge violation penalties.
Don’t let this happen to your practice. Register for this online training today and get it right the first time.
Past Webinar Reviews:
“I thought it was fantastic! The webinar could have gone on the rest of the day and I would have been happy. The speaker was phenomenal!” – Portia Sims, UF Health Shands
“The webinar provided helpful information that I can use immediately.” – Lauri Mitchell, AbbeHealth Services
“The webinar was very informative and organized.” – Brandi Benedict, Saint Regis Mohawk Tribe
“Great! The webinar was very educational!” – Glendoria Fryer, River Edge Behavioral Health
“I appreciate that you kept the topic interesting and gave real-life examples. I was impressed and it covered more than I expected!” – Rosie Ruff
100% Satisfaction Guaranteed or a Full Refund.
You take no risk whatsoever. If you find this essential session doesn’t meet your expectations or you are not satisfied for any reason, simply et us know.
Laura is a partner with Brouse McDowell law firm. As a healthcare attorney, she provides strategic guidance and legal advice on a variety of topics including HIPAA, Stark and Anti-Kickback compliance, vendor agreements, employment contracts, overpayment audits, government investigations, private/government payer reimbursement, and state/federal licensing.
Laura also facilitates transactions for her healthcare clients including joint ventures, leasing of physician practices, buying and selling physician groups, and other health care related entities. Her clients include physician practices, hospitals, home health agencies, ambulatory surgery centers, assisted living facilities, dialysis companies and health plans.
Daphne L. Kackloudis is a member of the firm, she heads BMD Columbus’ health care practice, and she chairs BMD’s Empowerment and Opportunity (DE&I) Committee. Daphne’s success –and that of her clients – is rooted in the nexus between traditional health care legal services and health care public policy. She has broad and deep experience in health care operations, service delivery, payment systems, and compliance, as well as Medicaid, public policy, and government affairs. Daphne advises health care trade associations and health care providers as outside counsel and in-house as a member of her clients’ senior leadership teams.
Ashley is Assistant General Counsel at a large hospital network in Columbus, Ohio. Prior to this, Ashley was a healthcare attorney in BMD’s Columbus office. She worked with nonprofit and for-profit health care providers, health care trade associations, individuals, and businesses. Ashley is experienced in healthcare public policy and regulatory compliance, legislative and government affairs, grant administration, and healthcare program operations.
Live Webinar: You attend the training online at a specific date and time along with the expert presenter who will answer your questions.
CD-ROM: A recording of the actual live event (including the Q&A). Your CD-ROM will be mailed to you via USPS First Class Mail within 48 hours of the live training date.
On-Demand Recording: Watch a recording of the live event anytime – as often and for as long as you’d like. Access the recording (including Q&A) online within 24 hours of the live training date and time. Simply log into your Healthcare Training Leader account.
Live + CD-ROM: You attend the training online at a specific date and time along with the expert presenter who will answer your questions. You’ll also be mailed a recording of the actual live event on CD-ROM.
Live + On Demand: You attend the training online at a specific date and time along with the expert presenter who will answer your questions. You’ll also have access to a recorded version of the training to access at your convenience.
Corporate Access: Select this option to receive online, on-demand access to your training across each of your locations. Setup will be initiated by our account team within 48 hours of your enrollment and can be utilized by your entire team.
You and your entire team, at all your locations, can attend as many live and view as many recorded trainings as you like for 12 months.
You and your team, in one single location, can attend as many live and view as many recorded trainings as you like for 12 months.
