Deceased Patients: Stop Medical Records Violations and Penalties

Deceased Patient Medical Records
Date: Thursday, November 5, 2020 3:00PM ET Expert: Gina L. Campanella Length: 60 Minutes

When one of your patients dies, mismanaging the retention, destruction and storage of their medical records will cost you $50,000 per violation.

You simply cannot manage your deceased and living patient medical records the same way. Doing so puts your practice at extreme legal and financial risk.  One innocent mistake, and you could be faced with an audit that uncovers multiple medical records violations and massive financial penalties.

This is where medical records expert and healthcare attorney, Gina L. Campanella, Esq., can help. During her upcoming online training session on Thursday, November 5th at 3pm ET, she’ll provide you with step-by-step actionable advice to help you comply with complex federal and state laws related to the access, retention, destruction, authorization, and storage your deceased patient medical records.

By attending training, you’ll get proven strategies to help you protect your practice from financial and legal penalties related to the mismanagement of deceased patient medical records. Here are just a few of the questions you’ll get answered during this upcoming, 60-minute online training:

  • How many decades must you retain records for your deceased patients?
  • What legal documents should you require before you release a deceased patient’s record?
  • Under what HIPAA exceptions can you disclose a dead patient’s personal health information?
  • Do you follow federal HIPAA Privacy Rules or state laws when releasing their records?
  • How should you respond if a family member files a HIPAA complaint against you?
  • How much can you charge to process records requests for deceased patient information?
  • Should you always release records if the request comes from the court?
  • If a personal representative or executor of the estate dies too, who gets legal access?
  • Are there different rules for handling behavioral, mental health, or substance abuse records?
  • What if the patient didn’t designate a personal representative before they died?
  • What should you do if you discover that your office incorrectly released records?
  • Are you required to keep anything related to the patient after you destroy the records?
  • What role does state law play in authorizing access to deceased patient medical records?
  • What documentation is required to grant access to records to a life insurance company?
  • What’s the difference between an executor, administrator, and personal representative?
  • If you receive a subpoena for a deceased patient’s records, are you required to provide access?
  • When should you consult an attorney before releasing deceased patient records?
  • For paper records, can you store deceased patient records off site, or keep them in your office?
  • What is your obligation to provide records to adult children of a deceased patient?
  • Should test results from other providers be included or excluded from released information?
  • What documentation should you require before granting access to deceased patient records?
  • If you deny access to records how should you document this in the patient’s chart?
  • And so much more…

Who should attend? This training is for EVERYONE involved in the access, retention, destruction, approval and storage of medical records of your deceased patients. This 60-minute online training will provide you with actionable strategies to help ensure you comply with related complex state and federal requirements.

Unfortunately, when your patients die, the already complex task of complying with medical records requirements gets far more complicated. You simply can’t afford not to attend this upcoming practical training provided by medical records expert and healthcare attorney, Gina L. Campanella, Esq.

Make sure that the next time you receive a request for medical records related to one of your patients who has passed away, your practice is protected from violation fines and penalties. By attending this upcoming online training, you’ll know exactly what actions you can – and can’t take – to uphold HIPAA and state deceased patient medical records laws.

Don’t wait, register for this online training today!

Meet Your Expert

Gina L. Campanella

Regulatory Compliance Specialist

Ms. Campanella focuses her practice on business law, healthcare regulatory and transactional matters. She assists her clients with transactional services and regulatory compliance consulting, as well as general counsel services to small and large businesses, medical practices, and professional societies. Clients seek her expertise related to HIPAA compliance, contracting, employment agreements, commercial leases, new practice formation, and surgical center licensing and registration. Ms. Campanella is a nationally respected regulatory compliance specialist who dedicates herself to educating professionals nationwide on issues of healthcare business transactions and regulatory compliance.

Ms. Campanella graduated Magna Cum Laude from Seton Hall University with a Masters in Healthcare Administration in 2012 and earned her Juris Doctor from Seton Hall Law in 2005. She is also a member of the American College of Healthcare Executives (New Jersey Chapter), the American Health Lawyers Association, and the New York City Bar. Several of her certifications include earning the status of Certified HIPAA Administrator from the HIPAA Academy and Fellow in the American College of Healthcare Executives. Ms. Campanella is also an Adjunct Professor at the Seton Hall University School of Health and Medical Sciences.